Week Itinerary Template
A week away goes more smoothly when every day has a plan and every booking is in one place. This itinerary template pack gives you a week-at-a-glance page, a detailed day-by-day planner with times, addresses and confirmation numbers, a booking tracker, an Excel budget that converts currencies, and a packing list — all editable and printable.
Week Itinerary Template Pack
Week-at-a-glance and day-by-day itinerary templates, a booking tracker, an Excel travel budget with currency conversion, a packing list and an emergency contacts sheet.
- Week at a glance (DOCX/PDF)
- Daily itinerary (DOCX/PDF)
- Booking tracker (XLSX)
- Travel budget (XLSX)
- Packing list (PDF, DOCX)
- Emergency sheet (PDF, DOCX)
Formats: DOCX, PDF, XLSX. Instant download after payment (link valid 72 hours, up to 5 downloads). AI-assisted: the templates were drafted with AI help and reviewed and laid out by Kedop.
$6.00 USD, one-time
Secure card checkout by Stripe. Full refund within 7 days — see the refund policy and license.
Templates in the pack
- Week at a glance — seven columns with morning, afternoon and evening plans.
- Day-by-day itinerary — time, activity, address, booking reference and notes for each day.
- Booking tracker — flights, trains, hotels, car hire and tours with dates, references and cancellation deadlines.
- Excel travel budget — planned vs actual spend by category with currency conversion.
- Packing list — by category, for a 7-day trip.
- Emergency and contacts sheet — embassy, insurance, accommodation and family contacts.
How to plan a one-week itinerary
- Fix the things that can’t move: flights, check-in and check-out times, pre-booked tours.
- Group sights by area so each day stays in one neighbourhood.
- Plan one main activity per morning and afternoon, with free time in between.
- Put the most tiring day in the middle of the week, not the first or last day.
- Add travel time between places, including getting to and from stations and airports.
- Leave at least one half-day free for rest, weather or a discovery you didn’t plan.
Sample 7-day city itinerary
| Day | Morning | Afternoon | Evening |
|---|---|---|---|
| 1 | Arrive, check in | Walk around the old town | Welcome dinner near hotel |
| 2 | Main museum (booked 10:00) | Park and café | Evening river cruise |
| 3 | Market and food tour | Neighbourhood by bike | Free |
| 4 | Day trip by train | Day trip continued | Late dinner |
| 5 | Slow morning | Galleries | Concert or show |
| 6 | Viewpoint hike | Shopping for gifts | Farewell dinner |
| 7 | Pack, check out | Travel to airport | — |
Notice the free evening on day 3 and the slow morning after the day trip — pacing matters on a week-long trip.
What to record for every booking
| Detail | Why |
|---|---|
| Confirmation or booking number | Needed at check-in and for changes |
| Date, time and time zone | Avoids missing flights across time zones |
| Address and phone number | For taxis and late arrivals |
| Cancellation deadline | Lets you change plans without losing money |
| What is included | Breakfast, luggage, entry tickets |
| Amount paid and balance due | For your budget |
Budgeting for the week
The Excel budget has categories for transport, accommodation, food, activities, shopping and a contingency, with planned and actual columns. Enter the exchange rate once and local-currency amounts convert automatically, so you can see during the trip whether you are on track. Setting a daily spending figure is often easier than tracking the total.
Sharing the itinerary
Give a copy of the itinerary and the emergency sheet to someone at home. Keep one printed copy in your bag and one digital copy on your phone that works offline. For group trips, the week-at-a-glance page makes it easy for everyone to see the plan.
Travelling with others
Agree on the must-do activities for each person before you go, and mark them on the week-at-a-glance page. Build in time apart if interests differ, and share the booking tracker so everyone can find confirmations.
Formats and editing
Word templates are fully editable; the budget and booking tracker are Excel workbooks that also work in Google Sheets. PDF versions print on US Letter or A4.
AI-assisted content
Templates and the sample itinerary were drafted with AI assistance and reviewed by Kedop.
Frequently asked questions
What is included in the week itinerary template?
Week-at-a-glance and daily itinerary pages, a booking tracker, an Excel budget, a packing list and an emergency contacts sheet.
Can I edit the itinerary?
Yes, Word and Excel versions are editable.
Does the budget convert currencies?
Yes, enter the exchange rate and local amounts convert.
Can I use it for a road trip or cruise?
Yes, the daily layout works for any kind of trip.
What paper size is it?
US Letter, and it fits A4.
Is this a subscription?
No, it is a one-time download.